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Executive Assistant

Primary Location: McLean, VA
Additional Locations: VA-McLean
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Description:
The Executive Assistant will provide the Product organization office support, project management, and administrative services needed to ensure that business objectives are met in our McLean, VA office.

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Fundamental Components:
  • Independently provide advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices.
  • Initiates correspondence, resolves complex inquiries, coordinates complex meetings and travel arrangements.
  • Supports the development of materials including basic formatting, production, etc.
  • Coordinates manager's time commitments both internally and externally.
  • Self-starter, with the ability to manage open items pro-actively
  • Manages workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager's absence).
    • Monitors status of delegated items to ensure closure.
    • Mastery of MS Office, Outlook, PowerPoint, Excel etc. Knowledge of WebEx preferred.
    • Exemplary time management and planning skills.
    • Ability to multi-task and prioritize daily work load.
    • Majority of work involves confidential business material.
    • Triages telephone calls ensuring that correct action is taken without direction from the Manager
    • Opens, reads, organizes, prioritizes and responds to mail or directs to appropriate area for response.
    • Monitors status to ensure closure.
    • Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments.
    • Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately.
    • Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters.
    • Develops and monitors budget for cost center(s).
    • Prepares complex budget reports.
    • Leads special projects
    • Authorized to approve expenditures up to assigned dollar amount.
    • Drafts correspondence for Manager's final approval


Background Experience:
  • 5+ years executive administrative support experience.
  • Associate's degree or equivalent work experience.


Required Skills:
General Business - Communicating for Impact, General Business - Ensuring Project Discipline, Service - Working Across Boundaries

Desired Skills:
Leadership - Collaborating for Results, Leadership - Creating Accountability

Functional Skills:
General Management - Project management (non-IT)

Technology Experience:
Desktop Tool - Microsoft Outlook, Desktop Tool - Microsoft PowerPoint, Desktop Tool - Microsoft SharePoint

Potential Telework Position:
No

Percent of Travel Required:
0 - 10%

EEO Statement:
Aetna is an Equal Opportunity, Affirmative Action Employer

Benefit Eligibility:
Benefit eligibility may vary by position. Click here to review the benefits associated with this position.

Candidate Privacy Information:
Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

Click To Review Our Benefits (PDF)

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