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Office Coordinator

Primary Location: London, GT LON
Additional Locations: GT LON-London, HANTS-Farnborough
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Description:
About Aetna
Aetna are a leading diversified health care benefits company, serving an estimated 44 million people. We offer industry-leading information, tools and resources to help people achieve their best possible health. A Fortune 7 company, Aetna is the third largest health care benefits company in the United States.

Aetna’s global business, Aetna International, is one of the world’s largest and most prominent providers, with more than 650,000 members worldwide and a direct settlement network of over 125,000 hospitals and clinics.

Aetna is about more than just doing a job. This is our opportunity to re-shape healthcare across the globe. We are a company built on excellence. We have a culture that values growth, achievement and diversity and a workplace where your voice can be heard.

As well as some excellent benefits and a fantastic working environment, we will give you the space to grow and provide you with opportunities to learn new skills to keep you developing personally and professionally.

Join us and help turn health ambitions into achievements.


About the role
We have a great opportunity for an experienced Office Coordinator/Receptionist to join our friendly team at modern offices based in St Paul’s, London.
You will be responsible for ensuring the smooth running of reception and the office, providing a smart, polite and friendly service to clients and the business.
This is a varied role which will see you involved in a wide range of activities, so the ability to roll your sleeves up and get stuck in, be highly organised are essential parts of the job.
Your typical day will include:
Assist with business travel arrangements, visas and other supporting documents
Book meeting rooms, organise lunches and desk allocations
Organise office maintenance as and when required
Receive visitors and answer phone calls
Handle the reception desk and ensure the office space is kept clean and tidy
Maintain vendor contracts
Organise local, national and international couriers.
Prepare Purchase Orders for office supplies, maintenance or contracts
Support the Office Manager with regard to Health & Safety regulations and promote a safe and healthy working environment for all staff, contractors and members of the public who visit the office
Monitor the timely payment of utility bills
Manage general office expenses and taxi fares
Ad hoc duties assigned by management
What you’ll need
Previous experience within office facilities management and reception
Excellent time management with an ability to finish tasks quickly and efficiently
You will demonstrate a proactive nature with a desire to ‘go the extra mile’
Able to work extended hours on occasion when required
Previous experience as a Fire Marshal First Aid certification advantageous
Fluent in written & spoken English
The Perks
Competitive salary
Discretionary annual bonus
7% Company Pension
Private healthcare + discounted lifestyle benefits including gym membership, flights & hotels, Starbucks, cinema tickets
Life Insurance
Income protection insurance
25 days holiday plus bank holidays – rising to 30 days after 5 years!
We’ll help you grow by providing support for your professional development
Fresh fruit and drinks
Monthly employee appreciation lunches
Social activities – we work hard but like to have fun too!
Well-being initiatives
We’d love to hear from you, so don’t forget to follow us on Twitter, LinkedIn or find us on Facebook!


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