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Executive Assistant

Primary Location: Bismarck, ND
Additional Locations: ND-Bismarck
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Description:
Provide a wide range of administrative duties for a manager or managers with regional or national scope. Compiles and analyzes complex data for specialized reports, manages calendar, develops presentation material providing charts and graphs, and coordinate meeting agendas.

** MUST be in Office in Bismarck, ND **

Fundamental Components:
  • Responsible for coordination of meeting agendas and minutes
  • Accountable for follow-up on issues identified in meetings (e.g., staff assignments, etc.)
  • Communicates and/or coordinates manager's instructions and requests with various individuals and/or departments.
  • Responsible for follow-up
  • Coordinates Managers outside professional and civic obligations
  • Prepares specialized reports, gathering, summarizing and analyzing data and developing recommendations for manager
  • Participates and/or leads special projects
  • May be authorized to approve expenditures up to assigned dollar amount


Background Experience:
  • Sr Administrative Assistant Experience REQUIRED (Executive Assistant experience preferred.)
  • Microsoft Excel, PowerPoint, & Outlook (intermediate) - REQUIRED
  • 3+ years administrative and/or technical support experience.
  • High school diploma or equivalent.
  • Associate's College degree (desired).


Additional Job Information:
Most of the team is virtual and so utilization of Webex and other tools is constant. Skill in organization of data and emails is critical. Strong Powerpoint and Excel skills are required. We have a very fast, constant pace of work and the ability to quickly adapt to changes and stay positive is a must!

Required Skills:
General Business - Maximizing Work Practices, General Business - Turning Data into Information, Service - Working Across Boundaries

Desired Skills:
General Business - Demonstrating Business and Industry Acumen, General Business - Ensuring Project Discipline

Technology Experience:
Desktop Tool - Microsoft Outlook, Desktop Tool - Microsoft PowerPoint, Desktop Tool - TE Microsoft Excel, Desktop Tool - Video Conferencing

Potential Telework Position:
No

Percent of Travel Required:
0 - 10%

EEO Statement:
Aetna is an Equal Opportunity, Affirmative Action Employer

Benefit Eligibility:
Benefit eligibility may vary by position.

Candidate Privacy Information:
Aetna takes our candidate's data privacy seriously. At no time will any Aetna recruiter or employee request any financial or personal information (Social Security Number, Credit card information for direct deposit, etc.) from you via e-mail. Any requests for information will be discussed prior and will be conducted through a secure website provided by the recruiter. Should you be asked for such information, please notify us immediately.

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